Minute Taking Training

Participants learn how to overcome common obstacles to effective minute writing and gain confidence in tackling the task.

Effective meetings depend on the skill of the minute taker, but the role is often undervalued. These minute-taking workshops give people the knowledge and understanding required in order to provide professional and efficient support to their boards and committees.

Participants learn to:

  • Prepare for and service meetings efficiently.
  • Use structures and processes to help their committees work more smoothly.
  • Get the key information down whatever is happening around them.
  • Work effectively with the Chair.
  • Translate notes into clear and straightforward minutes and action points using plain English and a logical structure.

Key facts

Duration

Full day (can be split), or half day tailored to cover your top priorities.

Group size

Minimum four, maximum twelve.

Who should attend

Those responsible for taking minutes of meetings where the minutes provide a formal record of the organisation’s decisions. This will typically be within the public and not-for-profit sectors.

Benefits to your organisation

Better minutes mean:

  • Clearer and faster communication.
  • Time savings for committee members.
  • Increased confidence that decisions are accurately recorded.
  • Actions completed sooner, through easily-tracked, clearly-defined action points.

Minute Taking Course Outline

  • The minute-taker’s role

    Why the minute-taker is so important.

  • Understanding the context

    What minutes are for, why they matter, legal status.

  • Types of minutes

    Why different types of meeting require different types of minutes and what the options are.

  • Using agendas effectively

    What the various types of agenda are and how effective use of agendas can transform the way a committee works.

  • Overcoming obstacles

    How to identify obstacles to effective minute taking, and how to overcome them.

  • Understanding structure

    What sections you need to include and why it matters.

  • Knowing how to minute different types of information

    How to record the various types of information, discussions and decisions.

  • The power of Plain English

    What plain English is and how it helps you to write clearly and concisely and avoid ambiguity.

  • Exploring styles

    How to present minutes and what might be most appropriate for each committee.

  • Taking notes

    How to take notes that reflect the key points and give you enough information for final minutes.

  • Summarising and organising

    How to translate a lengthy discussion into a logical presentation of the key points.

  • Understanding how to write action points that lead to actions

    Why action points are often ineffective and how to solve the problem.

Minute Taking Workshop Prices

One-day workshop: £1100

Half-day workshop: £600

Price includes:

  • Discussion about what you want to achieve.
  • A programme that takes into account your goals plus the needs of the specific group as assessed via samples of participants’ own writing and a pre-course survey. No time wasted on points everyone already understands.
  • Pre-course preparation activities for participants, to kick-start the thinking process.
  • Printed course manuals.
  • Feedback to course organiser.

Expenses

Expenses will be kept to a minimum and charged at cost. No charge for travel time within the UK. I will provide a best estimate of total expenses before you commit to a course.